Platform
The books, the close, the advice.
All in one place.
Human judgement at the center.
Book a demo
01 · Bookkeeping
Only the exceptions reach your people.
Bills, invoices and bank lines are coded and matched to each client's conventions. What Arti is unsure about is marked and asked. Post stays off until a person decides.
Every document read, matched and checked
Arti extracts each invoice and bill line by line and matches it to its bank transaction. Anything it isn't sure of is marked for a person to check.
Harbor Dental Group/Documents/Review
Needs you
Kestrel Media1 field to check
Harbor Dental GroupINVOICE
Bill to: Kestrel MediaINV-0004
10 Sept 2026
10 Sept 2026
| Description | Qty | Unit | Amount |
|---|---|---|---|
| Consulting, September | 12 | $150.00 | $1,800.00 |
Subtotal$1,800.00Tax 8%$144.00Total$1,944.00
$1,944.001 thing to check
Type
Customer
Reference
JAJordan Alvarez approves before it posts
Ask clientPost
Matched by ArtiBank transaction
Operating account
$1,944.0018 Sept · Kestrel Media
Lines
Consulting, September12$150.00$1,800.00
Qty · Low confidence, check this
Harbor Dental Group/Documents/Review
Needs you
Practice softwarePossible duplicate
Practice softwareBILL
Bill to: Harbor Dental GroupSUB-552
3 Sept 2026
3 Sept 2026
| Description | Qty | Unit | Amount |
|---|---|---|---|
| Team plan, September | 1 | $500.00 | $500.00 |
Total$500.00
$500.001 thing to check
Type
Supplier
Reference
Date
JAJordan Alvarez approves before it posts
Ask clientPost
Possible duplicate
SUB-552 was already posted on 3 Aug for $500.00.
CompareDifferent purchaseSame, reject it
Harbor Dental Group/Bookkeeping/Code and match
Bank description
City transit fare
4 lines
$28.40
Why Arti grouped theseSame description, account and direction.
2 SeptCity transit fare$7.10
9 SeptCity transit fare$7.10
16 SeptCity transit fare$7.10
23 SeptCity transit fare$7.10
Contact
City transit
From this contact's history · High confidenceAccount
Arti isn't sureBank description
Ride share
8 lines
$395.75
8 SeptRide shareNeeds a receipt$23.75
12 SeptRide share$31.20
15 SeptRide shareNeeds a receipt$12.90
17 SeptRide shareDifferent service$24.60
18 SeptRide shareUnusual amount$186.00
3 more linesAsk client for 2 receipts
JAJordan Alvarez approves the codingApprove 6 lines
Harbor Dental Group/Bookkeeping/Schedules
Prepayments 3Fixed assets 4Intangibles 1Accruals 2
PrepaymentPaidMonthlyReleases
Approve schedule 1
Running 2
Equipment rental
$2,400.00$200.00Approved 4 Aug
1 of 12, next 31 Oct
Office lease, prepaid
$1,200.00$100.00Approved 2 Jan
9 of 12, next 31 Oct
Cloud hosting
$480.00$40.00Proposed by Arti
0 of 12, first release 31 Oct
Harbor Dental Group/Bookkeeping/Schedules
Practice software license$12,000.00
Approve the Oct 2026 release
$333.33 posts to the ledger once you approve it.
Approve releaseAdjust firstJAJordan Alvarez
Harbor Dental Group/Bookkeeping/Schedules
Practice software license$12,000.00
Release timeline3 of 36 · $333.33 a month
Jul 2026Jun 2029
PostedPosts once approvedScheduled
Auto-posting
Auto-posting
Sign-offSchedule E3.1
Proposed byArti from LIC-12000
Approved byJAJordan Alvarez30 Jun
02 · Close
The full close, in your firm's order.
Reconciliations, schedules and commentary follow the checklist your firm wrote. A reviewer signs each one.
Every client's close on one screen
See what's done, what's in review, what Arti is working on and who you're waiting on, across every client.
Close/Sept 2026
Sept 2026 close
ClientProgressDue
HDHarbor Dental GroupDHJA
10 need you
13 Oct
in 1 day
KMKestrel MediaDHJA
6 need you
17 Oct
in 5 days
RERidgeway EventsJA
Ready to lock
15 Oct
CDCobalt Design StudioDH
In progress
20 Oct
Needs youJAJordan Alvarez
16tasks
10 to review6 to prepare
Start with Harbor Dental Group →Waiting on clients4
Harbor Dental Group
13 Oct2 documents
Kestrel Media
17 Oct2 documents
Close/Sept 2026/Harbor Dental Group
OverviewChecklistWorkpapers
1Reconcile
2Schedule
3Explain and report
Bank reconciliation
Approved · Jordan Alvarez
Prepayments
Arti working
Variance commentary
Waits for prepaymentsDH
Credit cards
In reviewJA
Depreciation
Not startedDH
Management pack
Not startedDH
Receivables
Needs youJA
Accruals
Not startedDH
Partner sign-off
Marcus LeeML
Close/Sept 2026/Harbor Dental Group
WorkpaperProposed journals 1Sources
Receivables reconciliation.xlsxExcelGoogle SheetsOpen in Excel ↗
C9fx=SUM(C3:C8)
ABC
1Receivables reconciliation · Sept 2026
2CustomerInvoiceBalance
312,480.00
48,960.00
56,250.00
64,115.00
7INV-10412,940.00
81,875.00
9Total receivables36,620.00
ReconciliationAged reportLedger
Prepared by
ArtiReviewer
JAJordan AlvarezPendingWhat it found
Difference $0.00Close/Sept 2026/Harbor Dental Group
WorkpaperProposed journals 1Sources
Receivables reconciliation
Proposed30 Sept 2026Drafted by Arti
DRBad debt expense$2,940.00
CRAccounts receivable$2,940.00
Balanced2,940.00
ReasoningFrom your instruction in the receivables workpaper: invoice INV-1041 is not recoverable.
JAWaits for Jordan AlvarezEditApprove
03 · Advisory
Advisory your firm designs once and runs for every client.
A board is advisory work written as steps. It runs on each client's closed books. A partner reviews the output before it leaves the firm.
Skills your firm already uses
A catalogue of accounting skills, from bank reconciliations to revenue recognition and board packs. Add your own in plain language.
Skills
Firm libraryClient skillsCatalogueMLApproved by Marcus LeeNew skill
Bank reconciliationReconcile a cash account to its statement
Lease accounting (ASC 842)Measure the lease liability and the asset
Payroll journal entryTie the payroll journal to the register
Audit prep and PBC listPlan the audit and track what was provided
Receivables aging reviewReview the aging and tie it to the ledger
Deferred revenueMaintain the deferred revenue schedule
Inventory and COGSReconcile the inventory subledger
Cash forecastA rolling view of cash in and out
Estimated quarterly taxesCompute estimates for owners
Internal controls testingTest design and operation of controls
Bank reconciliationReconcile a cash account to its statement
Lease accounting (ASC 842)Measure the lease liability and the asset
Payroll journal entryTie the payroll journal to the register
Audit prep and PBC listPlan the audit and track what was provided
Receivables aging reviewReview the aging and tie it to the ledger
Deferred revenueMaintain the deferred revenue schedule
Inventory and COGSReconcile the inventory subledger
Cash forecastA rolling view of cash in and out
Estimated quarterly taxesCompute estimates for owners
Internal controls testingTest design and operation of controls
Flux and variance analysisExplain movements on the P&L and balance sheet
Prepaid expense amortizationRelease prepaid balances over their term
Month-end close checklistRun the close in the order your firm works
Intercompany reconciliationReconcile due-to and due-from balances
Accrued expensesIdentify and prepare period-end accruals
Balance sheet reconciliationReconcile any account to its support
Board packageAssemble statements and commentary
Budget vs actualCompare the period to the plan
Audit confirmationsPlan and track external confirmations
Engagement quality scorecardScore the engagement at the end of a close
Flux and variance analysisExplain movements on the P&L and balance sheet
Prepaid expense amortizationRelease prepaid balances over their term
Month-end close checklistRun the close in the order your firm works
Intercompany reconciliationReconcile due-to and due-from balances
Accrued expensesIdentify and prepare period-end accruals
Balance sheet reconciliationReconcile any account to its support
Board packageAssemble statements and commentary
Budget vs actualCompare the period to the plan
Audit confirmationsPlan and track external confirmations
Engagement quality scorecardScore the engagement at the end of a close
Revenue recognition (ASC 606)Recognize revenue by performance obligation
Fixed assets and depreciationKeep the register and run depreciation
Cash flow statementPrepare the statement, indirect method
Close review sign-offManager review and sign-off of a close
Credit card reconciliationReconcile card balances to statements
Journal entry preparationPrepare balanced, supported journals
KPI packThe metrics a client tracks, every month
Sales tax reviewCheck what was charged against the record
Financial statementsPrepare the statements from the trial balance
Year-end information returnsPrepare and track vendor forms
Revenue recognition (ASC 606)Recognize revenue by performance obligation
Fixed assets and depreciationKeep the register and run depreciation
Cash flow statementPrepare the statement, indirect method
Close review sign-offManager review and sign-off of a close
Credit card reconciliationReconcile card balances to statements
Journal entry preparationPrepare balanced, supported journals
KPI packThe metrics a client tracks, every month
Sales tax reviewCheck what was charged against the record
Financial statementsPrepare the statements from the trial balance
Year-end information returnsPrepare and track vendor forms
Boards/Templates
Task templatesBoard templates
Budget vs actual variance analysis
Build the variance by department and flag what looks unusual.
ControllerPeriod-end schedules
Prepare prepaid amortization, depreciation and deferred revenue releases.
ControllerPayroll journal entries
Prepare the payroll journal, tied to the register.
BookkeeperCash and bank reconciliations
Reconcile operating, savings and card accounts to their statements.
BookkeeperPre-close prep and data integrity
Confirm feeds, statements and bills before the close begins.
BookkeeperFinancial statements and board package
Generate the statements, assemble the board package and send it for review.
Run by the Controller agentMLApproved by Marcus Lee, partner
Boards
Draft2
Cobalt Design StudioQuarterly KPI pack
0 of 6 steps
ControllerDH
Ridgeway EventsVariance review
0 of 5 steps
ControllerDH
Running3
Kestrel MediaMonthly cash brief
4 of 7 steps
ControllerML
Cobalt Design StudioBoard package
2 of 8 steps
ControllerML
Ridgeway EventsMonthly cash brief
5 of 7 steps
ControllerML
Needs review3
Kestrel MediaVariance reviewReady for Marcus
ControllerML
Harbor Dental GroupBoard packageReady for Marcus
ControllerML
Done4
Harbor Dental GroupVariance review
ApprovedML
Kestrel MediaBoard package
ApprovedML
Ridgeway EventsQuarterly KPI pack
ApprovedML
Cobalt Design StudioMonthly cash brief
ApprovedML
Harbor Dental Group
Monthly cash brief
Ready for Marcus LeeML
04 · Your firm's method
What makes the work yours is written down. Your people own it.
Firm instructionsApplies to every client
Say why a journal touches a control account, in the memo, every time.
If a figure cannot be tied to a source, flag it rather than posting it.
Never propose a journal dated outside the period being closed.
MLConfirmed by Marcus Lee, partner
Harbor Dental GroupJAReviewed by Jordan Alvarez
Lab fees belong in cost of care, not supplies.
The owner wants a call before the numbers go out.
Equipment rental renews in November. Check the new rate.
From your documents
4 policies addedAdded to memory
Variance threshold policyHandover notes
After each close
Memory updatedSept 2026 close
JAApproved by Jordan AlvarezFirm rules
Write the practice's rules once, in plain language. A partner confirms each one.
05 · Controls
Built for a profession that answers for its work.
Looks offHighRaised by the reviewer agent
ExpectedNo sales tax charged while the business is on file as not registered.NowSales tax charged on six invoices this month. The record still says not registered.
Confirm the registration with the client, then update the record or stop charging tax.
JAWaiting for Jordan Alvarez to decide
Nothing posts without a person
Agents propose. A named reviewer approves each posting, journal and lock. Review levels are set per client and per task.
Every figure shows its source
Workpapers, journals and memos link each number to the document or ledger line it came from.
Roles, teams and sign-in
Preparer, reviewer and partner roles by team and by client. Details are on the security page.
A record of who changed what
Who prepared, who reviewed, what was corrected and when the method changed. Kept per figure, ready for a reviewer or an auditor.
06 · Roles
Who approves what.
PartnerLocks, advisory deliverables, changes to firm rules
ManagerWorkpapers, journals, client conventions
PreparerPostings, coding decisions, questions to the client
IT and qualityAccess, review levels per client
Access Control
My team 55 members+
JA
Jordan AlvarezManager
Approves workpapersDH
Dana HartPreparer
Approves postingsSW
Sophie WilliamsIT and quality
Sets accessML
Marcus LeePartner
Approves locks07 · Deployment
One team, on their next close, with one of ours beside them.
Our deployment team works inside your firm through the first closes, so the method is captured from the people who hold it.
Step 1
Capture the methodYour checklists, review gates and client conventions, written into the record with your managers.
Step 2
One team, next closeA single team runs its clients through Artifact with the review gates on. Corrections go into the record.
Step 3
Every team, every clientEach new team starts from the record the first one built. New clients onboard by loading their conventions.
Ongoing
Advisory on topBoards your firm designs run on the closed books, for the clients your partners choose.
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